The Ventura County Public Works Agency contracts for professional services in a wide variety of engineering disciplines including engineering and architectural design, map checking services, real estate services, environmental services, materials testing and inspection, and many other types of services.
Basis Of Selection:
1. A/E’s experience including specialized experience on type of work contemplated.
2. Capacity to do the work within the time required.
3. Performance on past work for the County and for others.
4. Quality of consultants to be employed by A/E.
5. Project architect or engineer to be assigned to the project.
6. Board Policy gives preference to firms maintaining offices in Ventura County, if capable
and available, except where state of federal grants prohibit this practice.
|Evaluation of Qualifications:
Professional qualifications forms are reviewed by the selection committee and three or more are selected for further consideration. The selection committee consists of Agency’s Project Manager and representatives of the using and funding departments or agencies.
Interview or Further Evaluation:
The firms selected in the initial evaluation are interviewed either in their offices or at the County’s office. The top three firms are then listed in order of preference of the selection committee for approval the Director of Public Works Agency. For smaller projects, the results of past interviews and evaluation of past performance on County work may substitute for current interviews.
The Director of Public Works either approves the selection or refers it back to the selection committee with his comments or questions.
|Negotiation of Scope & Fees:
After selection is approved, a proposal is requested from the top ranked firm. A detailed personnel time budget is requested. This is compared with a separate estimate prepared by the County’s Project Manager. Negotiating sessions are held to iron out discrepancies between the two. If this cannot be accomplished, negotiations are broken off and the second ranked firm is asked for a proposal.
Annual contracts are generally used for supporting services. Annual contracts do not guarantee the County will use the consultant during the year, nor do they guarantee the consultant will take any assignment that the County offers.
Each fiscal year, the County enters in to consulting services contracts with a selected group of consultants in a variety of disciplines for which the Agency is expected to need services several times. Consultants desiring to be considered for an annual contract should contact the Director – Engineering Services Department during the month of March.
A/E Performance Evaluation:
Each Agency Project Manager having contract with the A/E during the project is asked to prepare a confidential performance report form. These are sent to the Director of Public Works Agency and the Director, Engineering Services Department. The latter may invite the A/E to discuss adverse comments.
The Project Services Division (PSD) of the Engineering Services Department (ESD) is responsible for managing capital construction projects for the County. The PSD manages bidding for projects that come from the County Executive Office, the Transportation Department , the Watershed Protection District, Water and Sanitation Services, and the Ventura County Fire Department. For the list of projects currently out for bid please click on the link below.
The County of Ventura requires the use of Prevailing Wage Rates on all of it’s contract projects.
Below you will find informational links on those required rates.